Applicant Tracking System

An applicant tracking system is a software that simplifies the hiring process by helping the recruiter in monitoring the applicant throughout the process of recruiting. ATS can be cloud-based platforms or offline software, both types are becoming more & more frequent in recent years.

It facilitates the management of your hiring procedure and preserves candidate data digitally. You may keep a record of all hiring-related activities by grouping every applicant’s resume, cover letter, and profile. An extensive HR platform provides a one-stop-shop to you for multiple ATS methods. While many of these platforms already include ATS capabilities, some might need to be purchased separately.

It’s crucial to compare the features and costs of each product before deciding which one best suits your needs, regardless of whether you’re searching for an ATS that can operate independently or as an integral part of a bigger HR platform. You can choose any custom software application development solution for streamlining your recruitment process as per your requirement.

Why do you need ATS software for the hiring process?

HR managers and entrepreneurs can comprehend the recruitment needs of corporations with the support of planned hiring methods. The applicant tracking system serves as a qualification standard for hiring fresh talents resulting in a simpler hiring process from beginning to end.

ATS assists HR managers in ensuring that they are hiring the correct applicants with the ideal abilities and qualifications required for the position. It serves as a schedule for the company’s recruitment initiatives and enables you to create a financial plan for hiring and onboarding procedures.

Choosing the right applicant tracking system not just makes it easier for HR managers to find and interact with the best candidates, but also offers them a terrific candidate experience, enhancing their employer brand and assisting them in attracting top candidates for your open positions.

What characteristics should an ATS have?

Easy to use:

HR manager’s life is intended to be made easier by ATSs. unfortunately, the majority of them are time-consuming and complicated to operate. Make sure your ATS is simple to use, straightforward, and doesn’t require a lot of training or assistance to get up and running. If you have more than 10 hirings, look for custom software development services for creating your applicant tracking system to streamline your hiring process.

No hidden costs:

A lot of ATS pricing appears deceptively fair. However, many place restrictions on the number of job listings or additional features included in their plans, charge more for add-ons or impose startup fees. All of these have the potential to quickly acquire expenses. Before choosing an ATS, make sure you can predict your real consumption and, consequently, the cost.

Cloud-based and Easy to deploy:

A common mistake made by businesses is to over-customize their offering, which results in expensive setups and lengthy lead times. Avoid over-customization and be sure you select flexible, responsive Applicant tracking systems. By the time your solution is live, your present requirements can be outdated due to the technology’s constant and rapid change, which may also cause your hiring requirement to change swiftly.

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Career Page & Employer branding support:

You may invite candidates to apply on your career page by listing the open positions there. This should be a regular feature of an ATS, and it should be simple to establish, branded with your company’s logo and images, and customized. It should also be social sharing-enabled. To help you build a strong employer brand, your applicant tracking system (ATS) must provide you with this capability, as well as assistance with designing engaging job ads and delivering a top-notch candidate experience.

Improving hiring accuracy & reducing bias:

An Applicant tracking system may help you dramatically minimize biases, increase hiring accuracy, and encourage diversification by aiding you in establishing the capabilities you need for the job from the start and ensuring that applicants are measured on the basis of those abilities at all levels of the hiring process.

Strong automation:

Your recruiting productivity must increase as well as time should be saved using an ATS. As a result, it ought to provide you with robust automation at each stage of your recruiting process, including tools for arranging interviews & managing candidate responses.

Video interviewing:

Video interviews act as the heart of the recruitment process nowadays. An excellent applicant tracking system is supposed to have already recorded video interview ability in addition to live video interview features for enhanced screening.

Facilitating collaboration:

Stakeholders need to be able to access application profiles and provide feedback. According to their functions during the employment process, an excellent ATS should also provide special authorizations for various collaborators.

Benefits of Applicant Tracking System

Benefits of Applicant tracking system

Centralized Candidate Database:

Making a centralized candidate database is one of the main benefits of employing an Applicant tracking system. With the aid of an ATS, you can centrally store all candidate data, making it visible and readily available, with the use of this centralized database, employers can easily identify and assess the resumes of applicants, guaranteeing that no suitable applicant is overlooked.

Enhanced collaboration and time saving:

HR departments, recruiting managers, and interviewers are just a few of the stakeholders that engage in the recruitment process. Collaboration as well as interaction between different individuals is made easier by an Applicant tracking system. It eliminates the need for extended email chains or manual document transfers by enabling various team members to view and change candidate information in real time.

Compliance and reporting:

Organizations must maintain compliance with hiring rules and make sure that the selection process is impartial and equitable. Standardized workflows and paperwork are provided by an ATS to streamline the hiring process. It can also create comprehensive reports and analytics, that enable employers to assess the efficiency of their recruitment methods, identify weak points, and improves decision-making.

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Streamlined candidate screening:

With an Applicant tracking system, candidate screening becomes simple and quick. The system filters out unqualified applications using predetermined criteria like qualifications, experience, and keywords. With the help of this automated method, you can concentrate on the most qualified applicants, which will raise the standard of your hiring process.

Integration with HR systems:

A seamless integration is possible between an ATS and other HR systems, including HRIS, payroll, and onboarding software. By streamlining data interchange and removing repetitive data entry, this integration facilitates a seamless transfer from applicant to employee. You can approach any custom software development firm for integrating ATS into your HR system.

Limitations of ATS software

Lack of keywords or wrong keyword selection:

As Applicant tracking systems have an automated nature, it choose keywords on its own making the company miss out on its important keywords resulting in the loss of a highly qualified candidate. As ATS uses AI it has inbuilt data and searches only according to the predefined keywords built in it which results in a lack of keywords.

Auto rejection of resumes:

All resumes with unusual formats are usually neglected because the applicant tracking system (ATS) cannot recognize and understand them. Technical errors or the simple fact that their resumes are formatted differently can cause applicant tracking systems to reject truly talented applicants simply. Common fonts like Times New Roman and others are unfamiliar to some applicant tracking systems. Therefore, an ATS can also disqualify applications made with fonts it cannot recognize. Companies may lose out on a number of highly qualified applicants in this way.

Prone to manipulation:

An ATS can be manipulated, similar to any other tool. Applicants who are familiar with the Applicant Tracking Systems’ filtering software may abuse it and benefit from the hiring process. Such ATS manipulation can be quite harmful to organizations and qualified candidates.


A simplified hiring and recruitment process is only possible with an Applicant tracking system. You are able to spend your time and effort on hiring the ideal candidate for your company rather than getting wasting time analyzing resumes and setting up interviews.

If you are looking for a custom software development company to build your ATS software or to integrate ATS in your HR system your search ends here. We at Nevina Infotech provide you with the best software consultancy services at the highest quality and affordable rates.

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Frequently Asked Questions

What is a good ATS score?

Every resume submitted to the ATS receives a score, and only those with the highest scores ever leave the database and are placed on a desk. An ATS score of at least 80% typically ensures a job prospect a chance to land a desired position, regardless of the kind of ATS a company employs.

Which is the major benefit of Applicant tracking systems?

One of the biggest advantages of ATS is organization; it makes sure that no follow-up emails or interview appointments are neglected and aids in developing a repeatable routine for meeting hiring needs.

Which types of companies use ATS software?

Small enterprises, large businesses, and charities of all sizes all employ applicant tracking systems. It is used by agencies, recruiters, and staffing companies who want to streamline the hiring process. To manage their hiring procedures, several government bodies also use ATS.

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Rahim Ladhani

Rahim Ladhani

CEO and Managing Director

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